Multiple Author WordPress Blog: 7 Tips and Plugins for Success
/ / Multiple Author WordPress Blog: 7 Tips and Plugins for Success

Multiple Author WordPress Blog: 7 Tips and Plugins for Success

Some of the links in this post are affiliate links. This means if you click on the link and purchase the item, We will receive an affiliate commission at no extra cost to you. All opinions remain our own.

Need to arrange a a number of creator WordPress blog?

Unless you will have a private blog, you’ll most likely wish to start working with a number of authors as your website grows. This helps you publish extra content, showcase completely different viewpoints, and delegate the time-consuming work of creating content. In truth, the very blog you’re reading proper now is a multi-author WordPress blog…about WordPress.

WordPress is utilized by tons of big publishers, so it’s well-suited to a a number of creator setup. However, if you would like every little thing to go easily, you’ll have to have processes in place to make sure that your a number of creator WordPress site is a success.

In this publish, we’ll share some suggestions for working with a number of authors utilizing each core WordPress features, in addition to some helpful plugins to increase issues the place wanted.

Seven Tips to Set Up a Multiple Author WordPress Site

Let’s start with some core WordPress features after which work our approach into plugins and instruments that will help you work with a number of authors…

1. Use and Understand WordPress Roles

One of probably the most basic elements of creating a WordPress site with a number of authors is understanding WordPress roles and capabilities. These allow you to management what every user can do on your WordPress site:

  • Capabilities – these are particular person particular actions a user can take. Examples are “Publish the user’s own blog posts”, “Edit the user’s own blog posts”, “Edit other users’ blog posts”, “Edit already-published content”, “Install new plugins”, and many others.
  • Roles – these are collections of capabilities you can rapidly assign to users. For instance, WordPress comes with default roles for “Author” and “Editor” that embody a number of capabilities. As the site admin, your function is “Administrator”, which provides you entry to each single functionality.

Basically, while you create WordPress accounts for added authors on your site, roles allow you to:

  • Make certain they've permission to carry out all of the actions they want, like creating a new blog publish draft (for authors) or enhancing different users’ posts (for editors).
  • More importantly, make it possible for they don’t have permission to do issues they shouldn’t have the ability to do. For instance, you most likely don’t need random authors to have the ability to set up new plugins on your site.

You can (*5*). However, for a multi-author site, you’ll seemingly rely on these three roles:

  • Editor – can publish content and edit new or current content from any creator on your site. Only give it to trusted individuals who want to have the ability to work with content from different authors.
  • Author – can solely publish and edit their very own content. This is what you wish to give to most individuals on your site.
  • Contributor – a very restricted function. They can solely create new drafts. They can not publish content and even add images. Usually, you received’t use this function until you don’t belief the creator for some reason.

You can set an creator’s function while you create or edit their account:


You may create your individual customized user roles with customized capabilities (or edit the prevailing roles), which might be actually helpful for multi-author blogs. To obtain this, you need to use the free User Role Editor plugin.

For instance, by default, authors are capable of edit their very own already-published posts, which you won't need. With User Role Editor, you could possibly take away this functionality in order that authors can not edit posts as soon as they’ve been printed.


2. Assign Multiple Authors to a Single WordPress Post

This one received’t apply to all conditions, however is one thing a lot of multi-author blogs may have to deal with, particularly media publishers or information organizations. For instance, on the NY Times, it’s frequent to see a number of bylines on an article, particularly bigger items with heaps of reporting.

By default, WordPress solely helps you to assign a single creator to every piece of content. However, with the suitable plugin, you may alter this performance to permit a number of authors.

There are two standard choices right here:

  1. PublishPress Authors – has a free model that will work for many websites in addition to a premium model with extra features.
  2. Co-Authors Plus – a standard free possibility, however a little extra suited to builders as a result of you should use code snippets to show a number of creator bylines on the front-end of your site.

If you’re not a developer, I positively suggest sticking with PublishPress Authors. You’ll get a new Authors possibility in the editor that permits you to select from any creator on your site. You can both select WordPress accounts or create standalone authors with no WordPress account, which is good for visitor posts:


Both authors will robotically present up on the front-end of your site – no want so as to add any code.

3. Use a WordPress Editorial Plugin

One of the best methods to get a deal with on a a number of creator WordPress site is with a devoted editorial plugin. Such plugins add a quantity of completely different features that will help you manage all points of your editorial processes.

The hottest possibility right here is the free Edit Flow plugin, which is maintained by Automattic (the identical firm behind and WordPress VIP, which works with a lot of massive publishers). Edit Flow provides a quantity of modular features:

  • Calendar – see a month-by-month view of your content.
  • Custom statuses – add customized statuses for blog posts (extra on this in the following part).
  • Editorial comments – add threaded backend comments.
  • Editorial metadata – retailer customized details about posts in the backend.
  • Notifications – obtain notifications for content you subscribe to.
  • Story finances – monitor your content finances – helpful if you happen to’re paying authors.
  • User teams – group authors by division or function.

Edit Flow is 100% free.

Another newer possibility is the PublishPress plugin, which comes in each a free and premium model. Because it’s a business enterprise, I feel its interface is a little extra polished than Edit Flow. 

PublishPress gives just about all of the features from Edit Flow, plus different helpful features like:

  • Slack notifications
  • Custom user roles
  • More detailed revision monitoring

You may simply migrate from Edit Flow to PublishPress. There’s a free model and you may upgrade to Pro for $79.

4. Add Custom Statuses If Needed

I discussed customized statuses above with the Edit Flow plugin, however they are often a useful gizmo for multi-author blogs, so I feel they deserve their very own part.

Post statuses allow you to monitor the present standing of a piece of content. WordPress management already comes with default statuses for standard conditions:

  • Published
  • Draft
  • Scheduled
  • Pending evaluate

However, you may as well create your individual customized statuses that higher match into your editorial workflow. 

Both Edit Flow and PublishPress allow you to create customized statuses, however you may as well use a standalone plugin like Extended Post Status. You may then pair that with a plugin like Post Status Notifier Lite to obtain notifications when a publish is modified to a particular standing.

For instance, you could possibly ensure you get notifications every time an creator submits a new draft or when a publish is printed to your dwell site.

5. Add a Custom Author Box

If you will have a number of authors, you’ll wish to give every creator credit score on their blog posts and in addition share a little details about every creator so guests know who they’re reading.

Some themes provide you with an possibility so as to add an creator field to the tip of every publish that showcases the creator, a profile image, and perhaps some primary biographical info. However, not all themes do, and a few themes’ built-in features may be too restricted.

To repair this, you need to use a WordPress creator field plugin. Check out our full publish on including an creator field for all of your choices, however right here are two of the best:

6. Consider Third-Party Project Management Tools for Content Ideas

In a part above, I’ve featured instruments reminiscent of Edit Flow and PublishPress that allow you to manage your editorial calendar for a number of authors with out leaving your WordPress dashboard.

These instruments make it simple to manage content that’s in progress from inside your WordPress dashboard. They may assist with content ideation for a number of authors…nevertheless, I discover that this could get a little complicated with a number of authors.

If you attempt to manage each content concepts and precise content inside your WordPress dashboard, it’s simple to create a actually sophisticated system.

Instead, I feel it’s higher to separate the process and use a third-party instrument to manage content concepts and assign them to authors. Then, authors can use your editorial plugin as soon as they’re truly working on the draft in WordPress.

My private favourite right here is Trello, which is additionally what we use at WPKube. You can create playing cards for every content concept and even add statuses if you wish to keep organized:


Other good choices are:

7. Set Up Checklists

Checklists are helpful for all types of essential issues, from efficiently flying planes to performing surgical procedures – that’s why Atul Gawande wrote a whole book about them. They’re additionally helpful to your authors to recollect what you need them to do.

As somebody who contributes to a number of blogs, I do know that it may be onerous to recollect tips for various blogs, particularly if in case you have particular directions.

A guidelines lets every creator rapidly confirm that they’ve carried out essential actions, which will additionally streamline your management processes.

Here are some helpful plugins that will help you create checklists:

Create Your WordPress Multiple Authors Site Today

WordPress makes a nice possibility for multi-author websites, however you’ll wish to set issues up for achievement.

At probably the most primary stage, just remember to perceive WordPress roles and capabilities to manage what every user can do. You at all times wish to give users the fewest quantity of permissions wanted to do their job.

To streamline your content creation process, think about using a full editorial plugin reminiscent of Edit Flow or PublishPress. You additionally may profit from integrating a third-party challenge management instrument like Trello.

Finally, you’ll additionally discover extra area of interest plugins to assist with particular elements of working a a number of creator site. For instance:

  • PublishPress Authors helps you to assign a number of authors to 1 WordPress publish.
  • Simple Author Box helps you to add front-end bylines for every creator.
  • PublishPress Checklists helps you to add a pre-publish guidelines.
  • Extended Post Status helps you to create customized statuses (or you are able to do so with Edit Flow/PublishPress).

Finally, if you happen to haven’t launched your site but, ensure that to observe our guides on the way to make a website or launch a blog to get began. If you implement these multi-author suggestions when configuring your site, you’ll be able to go on day one.

Still have any questions on working with a number of authors on WordPress? Ask in the comments!